Privacy Policy of Cairnwick People

Cairnwick People ("we", "our site", or "this service") is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, and share information when you visit or interact with our online platform, or engage with our human resources consulting services.

By using our site or services, you agree to the collection and use of information in accordance with this policy. This policy is compliant with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

Information We Collect

We collect various types of information for different purposes to provide and improve our services to you. The types of personal data we may collect include:

• Contact Data: Names, email addresses, phone numbers, and physical addresses you provide when you make inquiries, sign up for services, or communicate with us.
• Professional Data: Information related to your professional background, qualifications, employment history, and career preferences, primarily collected from job applicants or candidates for our talent acquisition and recruitment services. This may include CVs, cover letters, and professional references.
• Service Data: Data generated or provided during the course of delivering our HR consulting services, such as information related to HR policy development, performance management, compensation and benefits, employee relations, and leadership development.
• Technical Data: Information about your device and how you interact with our online platform, including IP address, browser type, operating system, pages viewed, and the duration of your visit. This is primarily collected via cookies and similar technologies.
• Cookies Data: Information from cookies and similar tracking technologies to track the activity on our site and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our service.

How We Use Your Information

Cairnwick People uses the collected data for various purposes, primarily to fulfil our contractual obligations and to improve our services:

• To provide and maintain our human resources consulting services, including talent acquisition, HR policy development, performance management, employee relations, leadership development, compensation and benefits consulting, HR technology implementation, and workforce planning and analytics.
• To communicate with you, respond to your inquiries, and provide customer support.
• To process job applications and assess candidate suitability for roles.
• To understand and analyze how you use our site to tailor and enhance your experience.
• To detect, prevent, and address technical issues or security incidents.
• To comply with legal obligations and regulatory requirements.

Legal Basis for Processing Personal Data Under GDPR

We will only process your personal data where we have a lawful basis to do so, under Article 6 of the GDPR:

• Consent: Where you have given explicit consent for specific processing purposes.
• Contract: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
• Legal Obligation: Where processing is necessary for compliance with a legal obligation to which we are subject.
• Legitimate Interests: Where processing is necessary for the purposes of the legitimate interests pursued by Cairnwick People or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms.

Sharing Your Information

We may share your personal information with third parties in certain situations:

• Service Providers: We may employ third-party companies and individuals to facilitate our services (e.g., IT and system administration, professional advisors, external consultants for specific HR projects). These third parties have access to your personal data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
• Business Transfers: In the event of a merger, acquisition, or asset sale, your personal data may be transferred. We will provide notice before your personal data is transferred and becomes subject to a different Privacy Policy.
• Legal Requirements: We may disclose your personal data in the good faith belief that such action is necessary to comply with a legal obligation, protect and defend the rights or property of Cairnwick People, prevent or investigate possible wrongdoing in connection with the service, protect the personal safety of users of the service or the public, or protect against legal liability.

Data Security

The security of your data is important to us. We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, use, disclosure, alteration, or destruction. While we strive to use commercially acceptable means to protect your personal data, no method of transmission over the Internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.

Data Retention

We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy, or for as long as required by law. For job applicants and candidates, we retain profiles for a reasonable period to consider them for future opportunities, unless specific requests for removal are made.

Your Data Protection Rights Under GDPR

If you are a resident of the European Economic Area (EEA) or the UK, you have certain data protection rights. We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.

• The right to access: You have the right to request copies of your personal data.
• The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure: You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• The right to withdraw consent: You also have the right to withdraw your consent at any time where Cairnwick People relied on your consent to process your personal information.

To exercise any of these rights, please contact us using the contact details provided below.

Children's Privacy

Our services are not intended for individuals under the age of 16 ("Children"). We do not knowingly collect personally identifiable information from anyone under the age of 16. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from children without verification of parental consent, we take steps to remove that information from our servers.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We encourage you to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, your data, or would like to exercise any of your data protection rights, please contact us:

Cairnwick People

412 The Beacon,
St Peter's Street,
Floor 8,
Manchester, Greater Manchester,
M2 5PB
UK